Post 2 – How to describe a Process or a Procedure

10 Aug 2015

In our last post we discussed the difference between processes & procedures. This post will give you some tips on how to effectively describe processes & procedures using some simple tools.

Top 2 English Vocabulary tips when describing a process or a procedure

TIP 1: Structure for both

  • Introduction: Introduction mainly addresses the ‘what’ aspect of the subject. The words and phrases that you could use in this part are ‘firstly’, ‘first of all’, ‘to start with’, ‘I would like to begin with’, ‘the first thing’, ‘the first thing you do is…’.
  • Main body: Main body will have the answer to the question ‘how’ of any process or procedure. Here you could use sequencers like then, next, moreover, also, and, after that, in addition to that, furthermore, additionally, the next step is, after you have done that, post that, when you are finished with that…’.
  • Conclusion: In most cases, conclusion means summary of the key points or the last step of the process or procedure. The words and phrases that you could use in this part are ‘finally, to conclude, I would like to summarize, in conclusion, in the end, the last step is, and the final thing to do is, when you complete all the steps…

TIP 2: Usage of collocations simplifies the process of giving instructions and explaining processes.

Collocations are words or phrases that are often used with other words or phrases. Let’s look at some examples:

  1. Verb + Instruction:

You should always read the instructions before switching on a new device

He gave her detailed instructions that are important for a new employee

  1. Phrases:

Carry out all the tasks before leaving for the day

We request you to work overtime today

Go on a trip and take a break from work

Ensure you tidy up your work station before leaving for the day

  1. Verbs Make & Do:

It is important you make a difference as an employee of the company

There is no room to make mistakes on this profession

It is imperative that you do it right the first time

The damage was already done

  1. Verb-Noun:

Keep an eye for the client mails and respond immediately.

It is okay to take a chance every once in a while and do something different.

In our next post will share a series of collocations particular to certain vocabulary categories.

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